In the first part of this blog, we shared why creating a Google Workspace account with your Gmail is a basic need for your practice. The tech giant has over 2.6 billion active monthly users and all the tools you might need to boost your practice, all meeting the highest security standards for patient information protection.
Without further ado, here are the next reasons why you should use Google Workspace:
6. You can store your patient records on Google Drive
You’ll be able to store relevant documents on the cloud since Google Workspace provides storage starting at 30 GB for multiple format documents like images, videos, PDFs, Docs, Sheets, Slides, etc. You can save your patients' information in their own folder, creating their health record, with certainty that it will remain confidential and secure thanks to Google’s HIPAA Compliance. Google Drive allows you to upload files such as notes, worksheets, or clinical results, and organize them for quick access.
8. Work in sync with your staff and partners
7. You can use different file formats based on your needs
Google Workspace supports different file formats like Docs, Sheets, and Slides to turn the suite into an EHR. Your documents will be saved automatically, helping you prevent the loss of progress or information. You can access your files from any device, even if you are offline. Pro tip: use Docs to type in your notes and Sheets for your practice’s accounting.
Another highlight of using Google is the possibility of collaborative working and uncomplicated file sharing. Interested parties such as patients, NPs, or assistants can access files anytime as long as they have your permission. In Docs, Sheets, and Slides, you’ll be able to add specific comments or notes for your collaborator to see. You can also make suggestions and edits in real-time, fast-tracking your communication with your team.
For Docs, Sheets, and Slides, Google offers format presets that can be used to improve your practice’s management, such as accounting templates. You can make the most of this feature by creating personalized templates like notes guides, worksheets, dietary plans, etc. You’ll be able to customize such templates with your contact details/information and have quick access to them, streamlining your paperwork during consultations.
Most likely, you have some sort of form, for new or recurring patients. Google Forms allows you to create and customize your questionnaires. It’s the perfect tool for easy compilation of your patient’s information from their mobile device. All you need to do is share the form link, which Holly can do for you automatically, sending it while scheduling patients via SMS. Your patient will be able to quickly fill it out before arriving at their appointment, helping you reduce waiting time at your practice. This is especially helpful for intake forms, COVID-19 releases or satisfaction surveys once the appointment is over.
Google Workspace is a great low-cost tool that can greatly benefit your practice. It provides an easy-to-use environment that completely adapts to your needs. Best of all, it offers software integration with thousands of platforms and apps to help you manage your practice. You can find them in the Chrome Store or Google Workspace Marketplace.
Learn more about how Holly manages your appointments automatically here.